Use of Function keys in MS Excel


The following lists contain function shortcut keys, with descriptions of their functionality.

F1Displays the Help task pane.
F2Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off. 

SHIFT+F2 edits a cell comment.

F3Pastes a defined name into a formula. 

SHIFT+F3 displays the Insert Function dialog box.

F4Repeats the last command or action, if possible. 

CTRL+F4 closes the selected workbook window.

F5Displays the Go To dialog box. 

CTRL+F5 restores the window size of the selected workbook window.

F6Switches to the next pane in a worksheet that has been split (Window menu, Split command). 

SHIFT+F6 switches to the previous pane in a worksheet that has been split.

CTRL+F6 switches to the next workbook window when more than one workbook window is open.

F7Displays the Spelling dialog box to check spelling in the active worksheet or selected range. 

CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC.

F8Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection. 

SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.

CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.

ALT+F8 displays the Macro dialog box to run, edit, or delete a macr

F9Calculates all worksheets in all open workbooks. 

F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value.

SHIFT+F9 calculates the active worksheet.

CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to an icon.

F10Selects the menu bar or closes an open menu and submenu at the same time. 

SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one smart tag is present, it switches to the next smart tag and displays its menu or message.

CTRL+F10 maximizes or restores the selected workbook window.

F11Creates a chart of the data in the current range. 

SHIFT+F11 inserts a new worksheet.

ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).

ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.

F12Displays the Save As dialog box.